How to review and approve timesheets
When team members submit timesheets, a reviewer approves or rejects them. Reviewers are a CEO, admin, or manager, and you cannot approve your own timesheet.
#When to use this
Use this when team members have submitted timesheets that are waiting for your decision.
#Step by step
1
Open submitted timesheets
Go to the timesheets area and find sheets with a submitted status.
2
Review the entries
Check the recorded time against the work done.
3
Approve or reject
Approve the timesheet, or reject it with a note explaining what to fix.
4
Submitter is notified
A rejected timesheet can be corrected and resubmitted for review.
#Expected result
What you should see
Each submitted timesheet is either approved or returned for correction, with a clear status.
#Common mistakes
- Trying to approve your own timesheet — this is blocked; another reviewer must decide.
- Approving without checking the entries.
- Rejecting without a note, so the submitter does not know what to fix.
#Troubleshooting
| If this happens | Try this |
|---|---|
| I cannot decide on a timesheet | Deciding requires a CEO, admin, or manager role. |
| I cannot approve my own timesheet | Self-approval is blocked; ask another reviewer to approve it. |
#Best practices
- Review submitted timesheets promptly so payroll and billing stay on schedule.
- Always add a note when rejecting.
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